Meeting Room Policy

Use of Program/Meeting Room 

The meeting room is available to individuals or groups in the Library service area for participation in activities of an educational, cultural, intellectual or charitable nature. The Library reserves the right to determine if an event meets these criteria. 

The Library does not endorse or advocate the viewpoints expressed by the meeting room users. 

The room may be reserved on a first-come, first-served basis no more than ninety days in advance, and frequency of use can be determined with the director.

A completed meeting room application must be submitted to the Library Director for approval before the meeting room can be reserved. Applications are available at the Circulation Desk. 

Library programming will have priority in room use. The Library Director shall have the right to cancel or re-schedule dates that conflict with Library-sponsored programs and/or special events. 

There will be no charge for use of the meeting room. Donations are gratefully accepted. 

Capacity is limited to 25 and events must be free and open to the public and all activities must be concluded by 9 p.m. 

Refreshments may be served and shall be provided by the group. Alcohol and nicotine products are prohibited. 

The Library cannot assume responsibility for setting up the room. Returning the tables and chairs to their original configuration at the end of the event is the responsibility of the people using the room. It is expected that the room be left in a neat, clean, orderly condition. 

The Library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the Library by any group or individual attending a meeting. 

The Library Board and staff do not assume any liability for groups or individuals attending a meeting in the Library. 

The Library reserves the right to change its policies, procedures, rules, and regulations at any time. 

This policy was approved by the Board of Trustees of the Royalton Memorial Library on October 1, 2021.